Information for presenters
Instructions for Oral Presenters
Please submit your presentation data 60 mins prior to your session, and be seated on the “Next Speaker's seat” 15 mins before your presentation starts.
Presenters will have 6 minutes presentation and 3 minutes discussion in Long-oral presentations (Only presenters in Session Ⅰ- Prize Session, will have 8 minutes presentation and 4 minutes discussion) and 3 minutes presentation and 3 minutes discussion in Short-oral presentations as indicated in the program. No time extension will be permitted.
PC presentation manual
- one screen
- one electronic data projector
- one laptop computer
- Please visit the PC Center to submit your presentation data.
- Only Windows PCs are available in presentations.
- If you use a Macintosh, you must bring your own computer with you.
- To avoid computer viruses, please scan all your presentation files beforehand with updated anti-virus software.
- Those who bring their own PC for presentation are also required to check the data at the PC center.
- *On the podium, there are monitor and mouse for you to operate your presentation.
- 1F Lobby, in front of Argos E+F Hilton Fukuoka Sea Hawk
- Bring your presentation data on a Windows-readable USB flash memory or CD-R to PC Center.
- Please submit media or your own laptop on which your presentation data is saved, and preview on a PC to check if your slides run properly.
- If you are going to use your own PC for the presentation, bring your PC to the PC Center as well for checking purpose.
- Please be assured that the secretariat of the Congress will completely delete the submitted data after the session.
- Presentation Data:
- Upon preparing your presentation data, please keep in mind the following:
- Create or edit your presentation data using Windows OS/PowerPoint.
- Session room PCs at the meeting venue run Windows & PowerPoint 2010/2013/2016 only.
- Please use the following fonts to avoid character corruption: Century, Century Gothic.
- Make sure CD-R is finalized (i.e. closing the ongoing session) when copying your presentation file to CD-R.
- Be careful and do not forget to finalize your CD-R, otherwise the presentation file on the CD-R would not open on other PCs than you used to create the file, making it impossible to use the file in presentation.
- Only Windows formats are acceptable for CD-R and USB flash memory. Be advised that Macintosh formats are not supported on the PCs provided on site.
- Save only a single final version of your presentation file on CD-R or USB and make sure there are no other files or data on the media.
- For Presenters Bringing Your Own Laptop
- We suggest that you bring your own laptop if you use video in presentation. Those who wish to use Macintosh are requested to bring their own machines.
- Make sure to prepare and bring backup of presentation data on CD-R or USB flash memory, even if you are using your own machine for your presentation.
- This is applicable especially to MacBook Air users. AC Adapters for your own PCs should be prepared by yourselves.
- Only Mini D-sub 15 pin is available for cable connection on site. Make sure your own machine supports this type of connection, or prepare a right connector to hook up your laptop.
- Macintosh users are requested to bring connectors which came with their own machines.
- Equipment for Presentation:
- A monitor and a mouse are provided on the podium. Speakers are requested to operate by themselves.
- To avoid technical issues in session rooms, bring and use your own PC if your PowerPoint presentation has any attached files or links to external data (i.e. pictures, videos, and/or graphs).
Instructions for Poster Presenters
- For Poster presenters your posters should be mounted by 10:00 on the September 7th and should not be taken down before 16:00 on the 8th September.
- Posters should be mounted on the board that has their Poster Abstract Number.
- Posters must be with in the following dimensions: height 180cm, width 90cm.
- Your poster can be attached to the poster board by thumbtacks (drawing pins). These will be provided at the poster room.
- The poster walk will take place from 1:30pm-2:30pm on September 7th and 8th, respectively. You should be beside your poster during this session. Delegates will be brought your poster, with 3 minutes presentation and 2 minutes discussion.
- Posters that have not been removed by the end of the congress will be disposed of by the organizers.